Real Estate Assistant

Appleton/Baraboo/Beaver Dam/Madison/Marshfield | On-Site | Full-Time, Hourly

About the Opportunity

Help improve communities by supporting the real estate activities behind transportation and municipal improvement projects! As a Real Estate Assistant at MSA Professional Services, you'll work alongside our Real Estate team to help organize and prepare the documentation needed for property acquisition and related project activities.

This is a great opportunity for someone who enjoys working with details, staying organized, and supporting a team. No previous real estate experience is required! You'll have the opportunity to learn about the real estate acquisition process, develop new skills, and contribute to meaningful projects in a collaborative, employee-owned environment.

Employee Testimonial:

"As an employee-owned company (100% ESOP), working at MSA is not just a job. We're genuine co-owners, and this ESOP setup promotes a culture of collaboration and engagement throughout MSA because we all have a direct financial interest as owners."

-Project Engineer Transportation, Cedar Rapids Office

What You'll Do

• Support Real Estate Projects: Assist the Real Estate team with administrative activities related to property acquisition for transportation and municipal improvement projects.

• Organize Project Documentation: Create and maintain project files and property-specific parcel folders, ensuring records are accurate, complete, and up to date.

• Research Property Information: Gather and review property ownership information, title reports, legal descriptions, and other documents needed for the acquisition process.

• Prepare Documents: Draft letters, forms, and property acquisition documents, including materials needed to transfer property interests.

• Coordinate Project Activities: Assist with recording documents through County Register of Deeds offices, tracking acquisition progress, and preparing project status updates.

• Collaborate Across Teams: Work with project managers, appraisers, internal teams, and external stakeholders to keep project information organized and activities moving forward.

Required Qualifications

• High school diploma or GED.

• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.

• Effective written and verbal communication skills.

• Ability to work independently while also collaborating with team members and other professionals.

• Willingness to learn new processes, accept feedback, solve problems, and take ownership of assigned work.

Preferred Qualifications

• Previous administrative, clerical, or project support experience.

• Familiarity with real estate documents, property records, title research, or legal documentation.

• Experience organizing project files, preparing correspondence, or tracking project information.

Why MSA?

MSA is a 100% employee-owned multidisciplinary AEC firm committed to improving the communities where people live, work, and play.

• Employee Ownership: Be part of a firm where employees share in its long-term success through our ESOP.

• Flexibility: Flexible work schedules possible

• Collaboration: Work alongside in-house experts across engineering, architecture, planning, surveying, and other disciplines.

• Professional Growth: Opportunities to learn, develop your expertise, and advance your career.

Additional Benefits

Eligible employees also receive a comprehensive benefits package, including:

• Compensation Range: $21 - 30/hour (commensurate with experience)

• Employee Stock Ownership Plan (ESOP) – As a 100% employee-owned company, eligible employees receive company shares at no cost

• 401(k) Retirement Plan – Generous employer match that is immediately 100% vested

• Medical, Dental & Vision Insurance for employees and eligible dependents

• Paid Time Off – Minimum of 17 days in the first year

• Paid Holidays – 8 holidays annually

• Paid Parental Leave – regardless of birth parent

• Employer-Paid Insurance – Life, short-term disability, and long-term disability coverage

• Short-Term Incentive Program (STIP) – Annual performance-based bonus opportunity

Equal Opportunity Employer

MSA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

MSA is committed to creating a diverse and inclusive workplace and encourages candidates from all backgrounds to apply.

Reasonable Accommodation Statement

If you require a reasonable accommodation during the application or interview process, please contact hr@msa-ps.com so we can assist you.