MSA has an opportunity for a Project Administrator at our Baraboo, WI office location. You will have the opportunity to assist with preparing action plans, analyzing risk, and managing resources. You will work closely with the project team and your mission is to help the project meet quality standards and deliver on time and within budget.

Who we are & how we help
As a full-service, 100% employee-owned consulting firm, MSA is all about creating communities that thrive. We partner with clients to solve complex and multi-faceted challenges and improve the quality of infrastructure and neighborhoods. Our focus is to provide exceptional service that builds strong communities. Above all, MSA’s purpose is to enable people to positively impact the lives of others.

Our professionals include engineers, architects, environmental scientists, funding experts, urban planners, and surveyors to name a few, and they work together to provide a full suite of professional services to our clients. From bike trails and interstate highways to drinking water and wastewater, we have supported projects from start to finish since the 1930s.

We are collaborative, we are impactful, and together as owners – we make a difference.

The work you will do

• Help the project manager with administrative duties and processes
• Schedule meetings and keep minutes
• Breakdown project into doable tasks and estimate duration
• Assist with planning, from start to finish of project
• Prepare and distribute project materials
• Implement policies and procedures
• Create weekly workflow
• Order resources
• Track expenses and work on budget forecast
• Monitor progress
• Alert the project manager to issues as they arise
• Report on team and project performance
• Act as point of contact for project team and facilitate communications
• Assess project risk
• Calculate project metrics, such as quality, costs, health, etc.
• Supervise and delegate tasks to project assistants
• Collaborate on stakeholder presentations
• Foster positive relationship with stakeholders
• Facilitate cross-channel feedback from customers and employees to management and executive teams
• Work with team leaders, managers and department heads to learn departmental needs and goals
• Ensure that all activities conform to local, federal, industry and company standards
• Observe, review and analyze processes to identify inefficiencies and areas where improvements could be made
• Identify and resolve any problems in the production process
• Design and maintain clear operational guides to ensure consistency of operations
• Deliver reports to department heads, management teams and boards of directors to provide insight into the overall efficiency of the organization
• Collaborate with management and executives to set departmental and organization-wide goals

What you bring
Skills & Knowledge / Education & Experience:

• Associate or bachelor’s degree required
• Two years of related experience required
• This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position.

Benefits
We tried to narrow it down to just 5 reasons to work at MSA, but we couldn’t stop ourselves! All employees have the opportunity to enjoy the following perks:

• Collaborative work environment
• Opportunities to apply your skills and experiences with an established multi-disciplinary consulting firm
• Support of over 350 close-knit professionals working toward the same common goal
• Co-workers with a passion for what they do
• Casual and flexible work environment
• Competitive pay and perks
• Communities of Practice to share information and provide mentoring opportunities
• Work-life integration – we support a healthy work-life balance, with flexibility to help you meet your obligations
• Internal and external training opportunities
• STEM outreach and volunteer opportunities

Eligible employees will have the opportunity to enjoy the following benefits:

• Medical, dental and vision coverage that start on your hire date (no waiting period!)
• 8 paid holidays in a calendar year
• Paid parental leave
• 100% paid-by-company life insurance, long-term disability and short-term disability
• Employee ownership – MSA is 100% employee owned! The ESOP model provides employees with ownership benefits and the opportunity to have your voice heard.
• 401k retirement plan with generous employer match

MSA is an equal opportunity employer and values diversity in its workforce. All qualified candidates are encouraged to apply. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, sexual orientation, gender identity or any other protected class.

Equal Employment Opportunity/Affirmative Action Employer